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You have been tasked with organizing a community event to raise awareness for a social cause. The event will involve various activities, such as a fundraising walk/run, a charity auction, and a concert featuring local performers. You are in charge of developing a project charter for this event. The project charter will serve as a guide for the entire event, providing direction and clarity on the goals, scope, and expectations of the project. To develop the project charter, you should follow these steps:
Define the project scope: Clearly define the goals, objectives, and deliverables of the project. Identify the specific activities that will be involved in the event, the timeline, and the budget.
Identify the project stakeholders: Identify all stakeholders who will be involved in the project, such as volunteers, sponsors, participants, and attendees. Determine their roles and responsibilities and how they will be involved in the project.
Set project milestones: Define the key milestones and deliverables for the project. Establish checkpoints to assess progress and ensure that the project stays on track.
Determine the project budget: Develop a detailed budget that includes all costs associated with the project, such as venue rental, equipment, marketing, and other expenses. Identify potential sources of funding, such as grants and donations.
Define the project risks: Identify potential risks and develop a risk management plan. Determine the likelihood and impact of each risk and define mitigation strategies.